Client portal: this week's visits

A brand logs into the agency's portal and sees its own stores, photos and compliance for the week, and nothing from any other brand.

The story

Sophie · Brand account manager · [Brand]

On Friday at 4:00, Sophie, the brand's account manager, logs into the agency's portal. She sees this week's 48 visits to her brand's stores: check-in times, tasks completed, before and after photos and promo compliance at 92%. Four stores missed the display, each with a reason. She doesn't see any other brand the agency works for. She downloads two photos for her own Monday report and doesn't need to email the agency.

In Salesforce

The portal runs on Salesforce Experience Cloud, on the agency's own org.

Search...
FieldKoHomeAccountsVisitsOrdersCampaignsReportsDashboards
Experience Cloud portal
[Brand]
FollowEdit
Owner
Sophie
Latest Visits
StoreResult · Photos
Metro Grocer Bondi JunctionCompliant · 3
Corner Fresh RandwickNot up, stock · 1
Harbour Pharmacy CoogeeCompliant · 2
Details
Visits
48
Compliance
92%
Misses with reasons
4
Photos
96
  1. Each brand sees its own workThe portal shows a brand only its own stores and visits.
  2. The evidence, not a summaryPhotos, times and reasons come straight from the merchandisers' visits.
  3. Fewer Friday emailsBrands answer their own questions, so the agency's team isn't compiling reports.
One visit, itemized

Everything this visit sent back to Salesforce.

Each line is a record in your own org, under your permissions, reportable with the tools your team already uses.

Features in this example
FIELDKO[Brand]week ending Fri 21 Nov

Visits48
Compliance92%
Misses with reasons4
Photos96

Sent toSalesforce
✓ SYNCED
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The rep checks a store's contracted range line by line, finds two lines missing and leaves with a reason and a follow-up for each.Core rangingBarcode scanningOffline syncTom · Territory rep · Corner Fresh Randwick
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A merchandiser checks shelf prices against the account's price list and photographs three tickets that are wrong, so they're fixed before the weekend.SurveysOffline syncAisha · Merchandiser · Metro Grocer Surry Hills
← All examplesAll grocery examples →The problem this solves: A timesheet, not evidence →

Store names, people and figures in these examples are illustrative.

Related reading

FieldKoFieldKo for Merchandising Agencies →Best practiceBrands and agencies executing as one team →ToolkitTemplate: brand and merchandising agency service brief →

See this in your own org.

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